Like almost all text documents, Word files do not usually take up much space, about 20-30 KB per document. Filling up a modern hard drive with such files can be a daunting task: there is room for millions of documents of this size.
However, sometimes these files are much larger, especially if they contain images. If your Word files are several tens of megabytes (MB) in size and you are running out of space, you should consider reducing the size of your files. That’s how it’s done.
Reduce file size by compressing and shrinking images
The first way is to reduce the size of your images by using improve their compression and reduce their quality. To do this, click File.
Click on File in a first step
Now click Options.
Click Options to change preferences in your documents
In the new window, a menu will appear on the left, click on Advanced.
Click Advanced in the left side menu
Scroll down the right edge until you see a section called Image Size and Quality (Image size and quality) find.
Look for the Size and Quality section
If it is checked, uncheck it Do not compress images on file (Do not compress images in file).
Deaktiviere die Option Do not compress images on file
Also click Default resolution (standard resolution) to decrease the number of pixels per inch (ppi). Images still look good at 150 dpi, but you can go down to 96 dpi and sacrifice a bit more quality for space.
Choose a lower resolution than the default
Click on OKto apply the changes to the current document and any new documents you create. For already created documents you have to repeat this process file by file.
Click OK to save the changes
Reduce the size by preventing embedding of new fonts
Even if it’s unusual, your documents can embed the fonts you use. This isn’t usually necessary unless you’re sending it to someone who doesn’t have the font and you want them to see it exactly as you do. To prevent fonts from being embedded in your documents, click File.
Switch to the File menu area
Click again Options.
Go to the Options menu section
In the new window, click on the menu option Save.
Click on the Save menu option in the left side menu in the new window
Search for the section Preserve fidelity when share this document. Uncheck the box for Embed fonts in the file (Embed fonts in the file).
Deaktiviere die Option Embed fonts in the file in Preserve fidelity when share this document
Finally click OK.
Click OK to save the changes
As with the previous process, this option is not activated for the current and the following documents.